Position: Councillor’s Assistant VI
Department, Portfolio: Councillors, Elected Representatives
# FT position - 35hrs/week
Salary: Commensurate with experience; competitive salary and excellent benefits package
The ideal fit for this position is an organized, analytical individual who is interested in research and strategy. The successful candidate will provide a comprehensive range of services in support of the Councillor and the Councillor’s office, in particular supporting in communications, committee preparations and policy development. The candidate would be accountable for managing and delivering a wide range of strategic and political services and processes in support of the Councillor’s agenda including strategic management of issues, internal and external political relations and media relations.
Responsibilities may include drafting correspondence from the Councillor, preparing policy reports and briefing notes, overseeing local development files, representing the Councillor at meetings, maintaining existing spreadsheets and record systems, organizing meetings and events, answering calls, and responding to inquiries, verifying, and processing expenditures, liaising with other community stakeholders, and completing other administrative duties.
The Councillor’s Assistant VI may be asked to assist with community events, communications, constituency case work, and other tasks as assigned by the Councillor or supervising staff member.
Description of Responsibilities:
Provide communications support to the Councillor, including:
serving as a point of contact on behalf of the Councillor
providing general information on initiatives and issues within the Councillor’s constituency and the City at large and coordinating meetings for the Councillor
drafting, for the Councillor’s review and approval, speeches, newsletters for constituents, and articles, columns, and letters to the editor for local and mainstream print media; and,
updating the Councillor’s web page and social media accounts.
Monitor and maintain records on Committee recommendations and Council decisions regarding matters of interest to the Councillor and his/her constituents. May review and analyze agendas for Council, committees, task forces, agencies, boards, and commissions; identify items that will affect the Councillor and his/her constituents; and recommend and initiate appropriate action.
Process correspondence addressed to the City Councillor by regularly reviewing emails, letters, and other correspondence from constituents and other sources. Providing prompt, relevant, and informed responses about the City’s policies and programs, or City Council and Committee agendas.
Undertake research and analysis for the Councillor with respect to policy matters and departmental initiatives, including making recommendations to the Councillor on the content and appropriateness of reports prepared by City staff; researching initiatives; and assisting with policy formulation for recommendation to appropriate Council committees, task forces, boards, and agencies.
Ensure the Councillor is prepared with the required briefing material for meetings of Council, committees, and other meetings.
Responsible for the Councillor’s communications, including newsletters, emails, letters, press releases, and social media accounts.
Develop a comprehensive communications strategy. Promoting community events and initiatives run by the Councillor, the City, and other community organizations.
Design and maintain a website.
Maintain and monitor social media including Twitter, Facebook, Flickr, LinkedIn, and Instagram.
Other duties as need:
May provide liaison services for the Councillor with the Mayor, other Members of Council, and their staff, as well as the City Manager, general managers, directors, managers, and other City staff with respect to corporate initiatives, operational issues, and issues affecting the Councillor and his/her constituents. May liaise with other Councillors or other government officials, as required, for support on issues of importance.
May arrange public meetings, meetings with constituents and other community events, and accompany the Councillor as required. May attend events in the Councillor’s absence and brief the Councillor on the outcome of meetings following the event.
Ability to multi-task and address competing priorities
Experience working in a political environment or office
Experience managing communications on behalf of an organization or individual
Solid analytical skills and the ability to think creatively to resolve issues
A strong interest in municipal affairs and an understanding of City of Ottawa governance
An ability to work well with a team
A strong desire to help others and support community growth
Interested applicants should send a resume and cover letter to firstname.lastname@example.org.
We sincerely thank every applicant for their interest, but we will only contact those whom we are seeking to interview.